How To Have Great Vendor Relationships


Let’s talk vendor relationships! A great vendor relationship is all about communication and trust. Sounds like we’re in couples therapy, right? But it’s true! You spend a lot of time with your vendors- some more than others- and communication and trust are the keys to having a great relationship with them! So here are some tips for having great vendor relationships!

Respond! Whether you’re emailing or calling with an inquiry or you’re trying to schedule a meeting, responding in a timely fashion is always great.   

Understand! At the same time, understand that not all of your vendors are going to be sitting in front of the computer waiting on emails all day. Often times, they’re out and about, going to meetings, prepping for weddings, and working at weddings. Give someone a day before freaking out about them not responding… and if it’s the weekend, give them until Tuesday, since many vendors take Monday off after a weekend of work! 

Communicate! It’s important to communicate your expectations and needs. Of course, it helps to start your vendor relationship with the communication of these things, but sometimes your needs will change along the way. If you change your mind about what flowers you want, your wedding style, or anything at all really, SPEAK UP! Your vendors can’t read your mind, so be sure you speak it! They all want you to have an amazing wedding too!! 🙂 

Spend Time With Them! It’s a good idea to spend some time with the vendors that you’re going to spend lots of time with- like your planner, your photographer, videographer, etc. If they’re going to be there on your wedding day with you, spending time with them will ensure that you’re comfortable with them, which will in turn yield a better wedding day for you. 🙂


Respect! Haha, this really is starting to sound like couples counseling isn’t it? 😉 Just as you want your vendors to respect you, be respectful of them as well. Respect the time that they have set aside for you for meetings, their hours of business (a.k.a try not to text them at 10pm), the role that they have in your wedding, and that they also have a life beyond weddings. It seems like common sense, but sometimes it’s not always remembered. 🙂 

Trust! You’ve hired your vendors for a reason. Trust their opinions and their expertise. When they tell you that your ceremony needs to take place at X time because the sun is setting soon after, go with that, despite what you thought. They’ve done weddings way more than you have, so they know what’s best. In fact, use their expertise to your advantage! There’s no reason to stress out about a certain decision- they might be able to give you some insight to help you decide! 🙂 

I truly believe that one of the best ways to have an excellent wedding is by having great vendor relationships- almost like being on a “team”.  I hope this insight will help some of you have great relationships with YOUR vendors, and thus, have GREAT weddings! 🙂


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